Using the Open Author Editor Toolbar
This document provides explanations and instructions (with screenshots) for using the various functions on the Open Author editor toolbar. A downloadable Word document is also included.
Explanations and Instructions:
1: Check Accessibility. This is a checker that reviews your text in the Editor for potential issues related to accessibility. This Help Center article supplies a brief overview with a link to a full description of the features of the checker.
2: Paste From Word. This is disabled on some browsers so you would have to use the usual ctrl-v to copy-and-paste.
5: Paragraph formatting options. You can choose from preset options mainly for styles of Headings.
6: Text formatting choices. Bold, Italic, Underline, Strikethrough, Subscript, Superscript
7: Insert Numbered List
8: Insert Bulleted List
9: Decrease Indent
10: Increase Indent
11: Block Quote. Indents texts from both left and right; adds vertical bar to left
12: Alignment choices. Left, Center, Right
13: Add a link. In the pop-up menu box, you can copy-and-paste the URL to which you want to link. Optionally, you can change the Display Text for the link, the Link Type, and the Link Protocol (which changes automatically to match any URL pasted into the URL box).
14: Remove a link. Highlight the link, then click on the button and the link will be removed.
15: Insert Image: To insert an image from the Internet, paste the URL in the URL box on the pop-up menu. Add Alternative Text (this supports accessibility for others and is required: describe the image to convey the meaning you expect the image to provide, even if it is a decorative image). Optionally, you can set the Width and Height of the image and the Alignment on the page. Click the OK button.
To insert an image from your own computer, click on the Upload Tab in the pop-up menu. Click on Choose File button to navigate your computer to the image file you want to use. Click on the Send It To The Server button. Next, click on the Tab for Image Info and add Alternative Text (this supports accessibility for others and is required: describe the image to convey the meaning you expect the image to provide, even if it is a decorative image). Optionally, you can set the Width and Height of the image and the Alignment on the page. Click the OK button.
16. Insert a Table. This allows you to insert a table with set properties. For accessibility purposes, use tables sparingly. If you do use a table, please read the helpful tips at the OER Accessibility Toolkit (under Tables): https://open.ubc.ca/access/toolkits-access/oer-accessibility-toolkit/ When you click on the Insert Table button, a pop-up menu appears. Click on New Table Properties at the bottom of the menu. A new pop-up menu appears. Specify how many columns and rows you wish to have and set optional parameters (sizes, alignments, border size, etc). For accessibility purposes, you must include a Header row (usually the first row of the table), a Caption, and a Summary. Click the OK button when done.
17. To insert a Video from your desktop (#GoOpenVA supports MP4 and MOV video files), click on the Edit Video button. In the pop-up menu, click on the Upload Tab. Choose File to locate the file on your computer, then click the Upload button. It may take a few minutes to upload a file. When the upload is complete, the Editor will return you to the Info Tab, with the URL filled in. You MUST add a Title for the file before you are finished. Click on the OK button.
18. LaTeX Mathematics. This allows you to add complicated mathematical formulas and symbols. Click on the button to get the pop-up menu. A guide for the use of this embedded function is at https://en.wikibooks.org/wiki/LaTeX/Mathematics
19. To insert a definition. You can add defined terms within your resource. These would usually be used in materials for students. They hover over a marked word (dotted underline) and the definition you wrote will pop-up for them. Click the OK button when done.
20. Show Blocks. This button will show you the various formatting of different sections of your text. You can turn it on, and then back off, just by clicking the button.
Downloadable Word document
For printing or sharing